Can you use tools and apps to really boost productivity ?
Though technology is infamous for creating distractions and hampering productivity, its a scientific invention ultimately, and every science has its pros and cons. The same atom bomb that can create havoc has the potential to power the world for growth. You can use productivity tools to boost your efficiency if you use the right tools to aid your work.
Listen – it’s a simple law of physics. The force applied in the same direction of motion as yours will help you move faster. If you use technology and its amazing products to help you do your jobs faster, it can lead you to greater and quicker success. On the other hand, if you use social media to constantly distract your mind, your movement will be sluggish.
Technology is an incredibly powerful tool to help you increase your efficiency, keep organized, and get more done in less time.
Six way to use Productivity Tools and Apps
Here are the top six ways you can use technology to boost your productivity:
1. Reminders and Schedulers apps
A great way to stay on top of tasks is to use reminder and scheduler apps. These productivity tools can help you organize tasks, set deadlines, and keep track of your progress. Some popular options include Google Calendar and Apple Reminders. You can set up alerts for upcoming tasks and deadlines, so you never miss an important job or appointment.
I find Google Calendar an amazingly simple productivity tool that helps you schedule events easily without making phone calls to check on people. You can simply check not just your schedule but others in the workspace, and request them for meetings over email after checking their available slots.
2. Online Meeting tools to save time, energy, and costs
Online meetings are a great way to collaborate with colleagues, without having to be in the same room. Video conferencing tools like Zoom and Skype allow you to hold meetings and discuss projects in real-time, no matter where you are. This can help you stay connected to your team and enable you to discuss ideas in a more efficient way.
Ten years back, when I was working as an Area Sales Manager, Google meet and Zoom were not that popular. I had to meet in person, sometimes driving 100 kms, wasting unnecessary time, energy, and fuel. With the advent and spread of technology, all three of these could be saved and used for meetings that really need personal presence.
3. Collaboration Tools and apps
Collaboration tools can help you work together with colleagues on projects and tasks. Popular options include Google Docs and Dropbox. These productivity tools allow multiple people to work on the same document at the same time, and keep track of changes and progress. This helps to ensure everyone is on the same page and that tasks are completed in a timely fashion.
There are many other apps available for almost every function now that can save time through collaboration and produce quicker results. Two apps that I really like for designing are Canva and Figma.
4. Cloud Storage tools to share files and boost productivity
Cloud storage is a great way to store and share files with colleagues. This eliminates the need for physical data storage, as all files are stored in the cloud and can be accessed from any device. Popular options to such productivity tools include Dropbox, Google Drive, and OneDrive.
5. Checklist tools to avoid errors and boost productivity
Checklist tools are incredibly useful for keeping track of tasks and progress. Popular options include Evernote and Trello. These tools can help you keep track of what is important, and ensure that tasks are completed in a timely manner.
I really like Trello for its simplicity and comprehensiveness. Not only can you create checklists, but also segregate your tasks, divide them into smaller tasks and track progress.
6.Invest in faster technology to boost productivity
Lastly, investing in faster and more competitive devices can also help boost your productivity. This includes upgrading your computer, procuring faster internet, and purchasing new hardware or software.
These investments will help you get more done in less time, and increase efficiency in the workplace. If you regularly work with a computer and internet, investing to upgrade the tech can be a really smart investment as it will save you time worth millions.
Using technology to boost your productivity is a great way to get more done in less time. With the right tools, you can organize tasks, collaborate with colleagues, and ensure tasks are completed on time. By using these six tips, you can increase your productivity and get more done in less time.
